PENINSULA AIRPORT COMMISSION



MINUTES

January 26, 2012


PRESIDED:  Stephen Mallon


The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, January 26, 2012 at 8:00 a.m. in the Airport Commission Room at the Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Edgar Maroney, George Wallace and Steve Mallon 
 
Executive Director  
Mr. Ken Spirito

Assistant Airport Director, Operations/Maintenance
Mrs. Melissa Cheaney

Assistant Airport Director, Planning/Development
Mr. Ted Kitchens

Director of Marketing and Public Relations
Mrs. Jessica Wharton

Director, Finance and Administration
Ms. Renee Ford

Legal Counsel   
Ms. Robyn Hansen

Executive Assistant
Mrs. Rhonda Wissinger

Public in Attendance
John Borden- Facilities and Project Manager, PAC
Hugh Barlow – Dixon Hughes Goodman
Bob Brown – People Express Airlines
Brent James- People Express Airlines
Mike Morisi- People Express Airlines
Jason Moulton- People Express Airlines
Douglas Allington- People Express Airlines
Dave Wright- People Express Airlines
Christine Wright – People Express Airlines
Brittany Colberg – People Express Airlines
 
A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public.  There were no comments from the public.


MINUTES OF THE COMMISSION MEETING January 12 , 2012

RESOLVED, that the Peninsula Airport Commission approve the minutes of the Commission meeting held January 12, 2012.

Commissioner Aubrey Fitzgerald made the motion to adopt the January 12, 2012 minutes. Commissioner LaDonna Finch seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr,. Aubrey Fitzgerald, LaDonna Finch, Edgar Maroney, George Wallace and Steve Mallon.

2011 Annual Audit Report

Mr. Hugh Barlow from Dixon Hughes Goodman presented the 2011 Annual Audit Report.   Mr. Barlow reported on all aspects of our financial operations for the past year. We did very well and it looks as if we had our best financial year.  Mr. Barlow complimented Ms. Renee Ford and her staff for the business/management practices that have been put into place.  Mr. Spirito also complimented Ms. Ford on a job well done.

ASSISTANT AIRPORT DIRECTOR, OPERATIONS/MAINTENANCE REPORT

Mrs. Cheaney reported that Runway 7/25 is closed Monday through Friday from 7:00 a.m. to 5:00 p.m. right now for a major Airfield Lighting Rehabilitation project.  We do have the capability to re-open this runway within the hour if needed.  This project will last about 180 days. Staff will work with the airlines to make sure the runway is open if needed for inclement weather or late arrivals.


ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development gave the following report:

•    Construction Phase Services began earlier this month on the 16th .There were a few days work could not be completed due to inclement weather; therefore the contract has been extended a few days.
•    Master Plan Update- Mr. Kitchens stated work continues to be made towards a draft report of the Master Plan and this should be available in April for review. 
•    Dominion Power Meeting- Mr. Kitchens and Mrs. Cheaney met with a representative from Dominion Power to discuss a power line that needs to be upgraded by 2015. This power line runs along airport property and the upgrade could be problematic to the extension of Runway 7/25. The power line may be an obstruction to air navigation.  We are working with Dominion Power to see what the impact may be.  We may have to bury the line but this is something Dominion Power will discuss internally to try to incorporate into their project and still meet their deadline of 2015.

DIRECTOR OF MARKETING AND PUBLIC AFFAIRS

Jessica Wharton, Director of Marketing & Public Affairs gave the following report:

•    Passenger Numbers for the month of December were down 7.5% vs. December of 2010.  This is attributed to Frontier not flying during the month and also Delta and AirTran’s numbers were decreased slightly.  US Airways had some cancellations as well. Overall our passenger numbers are good in that we are only down .03% YTD.  This is just slightly below last year where we finished the year with 1,062,000 passengers and this year we had 1,058,000 passengers.
•    Frontier will be resuming flights on March 1st.  Jessica and Ken just went to Denver to do a marketing blitz.  They were able to record some footage for advertising and promoting awareness to the Denver market.  There is a new 30 second ad running now for Frontier to advertise their return on March 1st. 
•    Print Ads are out right now to promote Frontier as well as Allegiant Air.

DIRECTOR OF FINANCE & ADMMINISTRATION

Renee Ford, Director of Finance & Administration gave the following report:

The Airport’s net revenues for December were lower than budget and below last year’s performance for December.  Net revenues showed a loss.  Total revenues were slightly under budget for the month of December but above last December’s budget.  Expenditures for December were above budget and 22% higher than last year.

Overall year to date revenue is ahead of budget and better than last year.  Promoting the airport through advertising and controlling spending is our continued focus through the remainder of the year. 




CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1.    Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.     Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3.    The protection of the privacy of individuals in personal matters not related to
public business.

4.    Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5.    Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6.    Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

Commissioner Aubrey Fitzgerald made the motion, seconded by Commissioner LaDonna Finch to hold a closed meeting.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

The Commission entered into a Closed Meeting at 8:28 a.m. and reconvened in Open meeting at 10:40 a.m. Upon reconvening, it was


RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were:   

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

ADJOURNED
There being no further business, the meeting was adjourned at 10:43 a.m.                    

NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, February 23,2011 at 8:00 a.m. in the Airport Commission Room.




EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director gave the following report:

Mr. Spirito will be in D.C. for meetings on the following dates in February and March:

•    2/1- GSA Pre Solicitation Meeting with Airlines and Military/Govt Representatives
•    2/15-2/16-Hill visits and meetings with Deputy FAA Administrator and TSA to review projects and funding needs.
•    3/14- Mr. Spirito has been asked to serve on the ACI nominating committee.

PENINSULA AIRPORT COMMISSION



MINUTES

December 1, 2011


    PRESIDED:  Stephen Mallon


The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, October 27, 2011 in the Airport Commission Room at the Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon 
 
Executive Director  
Mr. Ken Spirito

Assistant Airport Director, Operations/Maintenance
Mrs. Melissa Cheaney

Assistant Airport Director, Planning/Development
Mr. Ted Kitchens

Director, Marketing/Public Affairs
Mrs. Jessica Wharton     

Director, Finance and Administration
Ms. Renee Ford

Legal Counsel   
Ms. Robyn Hansen

Executive Assistant
Mrs. Rhonda Wissinger

Public in Attendance
none
 
A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public.  There were no comments from the public.



MINUTES OF THE COMMISSION MEETING OCTOBER  27 , 2011

RESOLVED, that the Peninsula Airport Commission approve the minutes of the Commission meeting held October 27, 2011.

Commissioner Aubrey Fitzgerald made the motion to adopt the October 27, 2011 minutes. Commissioner LaDonna Finch seconded the motion.

Voting yes were:
Herbert Bateman, Jr,. Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, OPS/MAINTENANCE REPORT

Melissa Cheaney, Assistant Airport Director of Operations and Maintenance gave the following report: 

APPROVE PURCHASES OF PARKING EQUIPMENT-TIME AND PARKING CONTROLS

Management requested to purchase 2 Amano McGann Automated Pay Stations and Credit Card Processing Software Upgrade. 

The purchase of these machines is not eligible for grant funding and would come out of the airport’s capital fund.  The total cost for purchase and installation is $86,953.45.  The acquisition of these machines would allow management to reduce operating costs by eliminating the midnight shift and reduce staffing during other slow transaction periods.  The annual savings to the PAC will be a minimum of $27,000 a year.

RESOLVED, that the Peninsula Airport Commission approve the purchase of two Amano McGann Automated Pay Stations and Credit Card Processing Software Upgrade. 

Commissioner Aubrey Fitzgerald made the motion to approve the purchase of two Amano McGann Automated Pay Stations and Credit Card Processing Software Upgrade and Commissioner LaDonna Finch seconded the motion.

Voting yes were:
Herbert Bateman, Jr, Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development gave the following report:

Mr. Kitchens presented the board with a South Corporate Apron Concept Study that brought forth two concepts to maximize the number of parcels within the South Corporate Apron and will also maximize the financial return to the Peninsula Airport Commission.  This is based on the Master Plan update as well as inquiries made from the public about hangar space available on the South Corporate Apron.

•    Concept 1 “Heavy Corporate Aviation”: Utilization of South Corporate Apron with large hangars (150’x100’) coupled with existing Orion Air Group hangar and proposed 150’x125’ Smithfield Foods hangar.  New apron space primarily used for small hangars (100’x100”) with several large hangars.
•    Concept 2 “Maximum Build”: Same utilization of South Corporate Apron as in Concept 1, but new apron space utilized by large group hangars subdivided into smaller hangars (100”x100”) and large hangars.

The recommended concept is Concept 1.

Mr. Kitchens reported that the Concept for the FIS (Federal Inspection Station) has received local CBP (Customs and Border Protection) approval and is now moving forward to the Atlanta regional office for approval.  It will then be sent to Washington for review and approval.  Our objective is to start the design process so we can meet with vacation companies and start service.

RESOLVED, that the Peninsula Airport Commission approve Concept 1 for the South Corporate Apron and approve the concept for the Master Plan.

Commissioner Aubrey Fitzgerald made the motion to approve Concept 1 for the South Corporate Apron and approve the concept for the Master Plan. Commissioner George Wallace seconded the motion.

Voting yes were:
Herbert Bateman, Jr, Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

MARKETING REPORT

Jessica Wharton, Director of Marketing and Public Affairs gave the following report:

•    Ms. Wharton reported that PHF October passenger numbers were down –6.3%  this October vs. last October. US Airways had 20 cancellations in October due to maintenance and weather issues and Frontier had no flights operating in October. YTD we are still up 1.4%.  Norfolk International October passenger numbers were decreased -7.32% and YTD they were -4.76%.  Richmond International October passenger numbers decreased -8.5% and YTD decreased -4.00%.
•    Allegiant Advertising- Ken and Jessica along with Commissioners Steve Mallon, George Wallace and LaDonna Finch took 20 travel agents to the Sanford/Orlando International Airport for a FAM tour. This helped to familiarize them with the airport and local surrounding areas so they can better inform their clients of the new Allegiant service.
•    There will be a new 15 second Allegiant Commercial and also a 15 second military appreciation commercial on air during the Holiday Season.  
•    Frontier Airlines will be operating again in March. In January, we will start to promote Frontier with television spots and we also plan to take a trip to Denver with interpreters from Colonial Williamsburg to help promote service from Denver to our area. 
•    The Virginia Peninsula Chamber of Commerce will be holding their Christmas Business after hours event Thursday, Dec. 8th from 5:30-7:30 p.m.
•    Local schools will be performing Christmas concerts in the terminal for the month of December.

FINANCIAL REPORT 

Renee Ford, Director of Finance and Administration gave the following report:

The Airport’s net revenues for the month were higher than budget and better than last year’s performance.  Our expenditures for October were below budget; however expenditures were increased compared to last October.

We will have our audit presentation at the January Board meeting.


CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1.    Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.     Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3.    The protection of the privacy of individuals in personal matters not related to
public business.

4.    Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5.    Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6.    Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

Commissioner Aubrey Fitzgerald made the motion, seconded by Commissioner Herbert Bateman, Jr. to hold a closed meeting.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

The Commission entered into a Closed Meeting at 9:16 a.m. and reconvened in Open meeting at 10:56 a.m. Upon reconvening, it was


RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were:   

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

ADJOURNED
There being no further business, the meeting was adjourned at 10:56 a.m..                     

NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, January 26, 2011 at 8:00 a.m. in the Airport Commission Room.




EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director had nothing to report at this time.

PENINSULA AIRPORT COMMISSION



MINUTES

September 22, 2011


PRESIDED:  Stephen Mallon


The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, September 22, 2011 in the Airport Commission Room at the Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, George Wallace and Steve Mallon 
 
Executive Director  
Mr. Ken Spirito

Assistant Airport Director, Operations/Maintenance
Mrs. Melissa Cheaney

Assistant Airport Director, Planning/Development
Mr. Ted Kitchens

Director, Marketing/Public Affairs
Mrs. Jessica Wharton     

Legal Counsel   
Mr. Herbert Kelly
Ms. Robyn Hansen

Executive Assistant
Mrs. Rhonda Wissinger

Public in Attendance
No public attended
 

A quorum was present and the following actions were taken:



COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public.  There were no comments from the public.




MINUTES OF THE COMMISSION MEETING  AUGUST 25 AND SEPTEMBER 13,  2011

RESOLVED, that the Peninsula Airport Commission approve the minutes of the Commission meetings held August 25 and September 13, 2011.

Commissioner Aubrey Fitzgerald made the motion to adopt the August 25 and September 13, 2011 minutes. Commissioner George Wallace seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, OPS/MAINTENANCE REPORT

Melissa Cheaney, Assistant Airport Director of Operations and Maintenance gave the following report: 
•    October 5th we will have our Tri-Annual Exercise. This is a requirement of FAR Part 139 to fully exercise our emergency plan.  There will be a live fire mobile trainer from the State Department of Aviation.  There will also be participants from the Denbigh Aviation Academy helping out on the airfield and students from Hampton University will help us with exercise scenarios inside the Terminal area.  Local Mutual aid agencies will be participating such as:  Newport News Fire & EMT, Hampton Fire & Rescue, York County Sheriff’s department and Newport News Police Department. 
•    National Airports Conference- Melissa Cheaney and Ted Kitchens attended the conference last week in Tucson, AZ and Ms. Cheaney felt it was one of the best conferences she has attended.  There were diverse topics and the Conference was very well organized. 

APPROVE PURCHASE OF A 4 WHEEL DRIVE, AGRICULTURAL TRACTOR

The PAC maintenance department completes the grass cutting on the entire airfield and in other areas as needed.  It is critical to flight safety that all lights and signs on the airfield be visible at all times, and the airport currently uses two 4 wheel drive, heavy duty tractors as the primary means to keep up with this task. 

Ms. Cheaney stated that a request for bids was advertised in the Daily Press.  In addition, the specification was sent out to 3 different heavy equipment vendors (James River Equipment, Virginia Truck Center and Western Star Trucks).  One bid was received from James River Equipment, for a John Deere 6430 Cab Tractor, in the amount of $59,475.97.  This amount was below our estimate.  This equipment would be paid for with 80% state entitlement funds and 20% local funds.  Ms. Cheaney recommended that we award the bid to James River Equipment in the amount of $59,475.97.

RESOLVED, that the Peninsula Airport Commission approve the purchase of a 4 Wheel Drive, Agricultural Tractor to James River Equipment in the amount of $59,475.97

Commissioner Aubrey Fitzgerald made the motion to approve the purchase of the Agricultural Tractor and Commissioner George Wallace seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development gave the following report:

•    Airfield Lighting Project- the award for the Airfield Lighting Project went to Barnes & Powell at the special meeting two weeks ago.  The contract has been sent to Barnes & Powell for review. Legal counsel for PHF did review the contract before it was sent out.  We should get this back in 15 days and will bring the bond forms to the Commission Meeting next month to enter into the contract with Barnes & Powell.
•    Taxiway Alpha Design-At the special meeting we issued work authorizations to Talbert & Bright and they are proceeding with work as planned.
•    Master Plan Update- working towards working paper #2. We are revising and phasing landside airfield and terminal concepts presented a few months ago.
•    FIS Concepts are being reviewed by the CBP; we are waiting for their approval and once we receive it the next step will be sending it to homeland security for their approval. 
                                                          
MARKETING REPORT

Jessica Wharton, Director of Marketing and Public Affairs gave the following report:

•    Ms. Wharton reported that PHF August passenger numbers were down - 5.3%  this August vs. last August. There were a lot of cancellations due to weather. YTD we are still up 3%.  Norfolk International August passenger numbers were decreased -12% and YTD they were -4.3%.  Richmond International August passengers decreased -3.8% and YTD decreased -3%.
•    Allegiant Ads- ads will be starting on local T.V., billboards, local radio and on Comcast Cable in Richmond to promote the new Allegiant Air service. 
•    Daily Press Article- there was an article in the Daily Press this week about Airports helping the Economy.  PHF was included in this ad and the ad also referenced the upcoming Frontier Airlines schedule.  This will help to promote Frontier’s air service in March.
•    Hampton Bay Days was September 9th -11th. We participated in this event and it was a good opportunity to discuss air service with the public.  We also participated in the Amazing Little Race last Saturday which was an event with Big Brothers/Big Sisters held here at the airport.
•    Pink Lights will be up around the airport in recognition of Breast Cancer Awareness Month.

FINANCIAL REPORT 

Renee Ford, Director of Finance and Administration was at a FEMA meeting, therefore, Mr. Ken Spirito gave the Finance and Administration report:

The Airport’s net revenues for the month were 11.3% better than budget and 10.2% below last year’s performance.  Net revenues were $263K against a budget of $236K and last Augusts’ results of $293K.  Total revenues ended favorably at $970K, 8.4% better than budget and 9.1% above last August.  Our expenditures for August ended favorably at $707K, 7.4% higher than budget and 18.5% above the previous year.

•    Cash & Investments- $9,951,092; Unrestricted Cash- $6,898,730
•    PFC’s Collected- $3,002,600
•    Pending FAA Reimbursements: $378,556

APPROVE CHANGE TO PROCUREMENT POLICY

Mr. Spirito presented the board with a change that would need to be made to our Procurement Policy.  This change reflects the Public Procurement Act at a state level.  Our current Policy states that small purchases can be made in the amount of $50,000 without the need to advertise for bids.  This needs to be changed to $100,000 to bring the Policy to the state level. Ms. Hansen, legal counsel, has researched the Public Procurement Act and has a resolution to be approved by the board to reflect the change from $50,000 to $100,000 for small purchases.   

Mr. Spirito would like to recommend that the board approve the change to the Procurement Policy from $50,000 to $100,000 for small purchases to reflect the state level change. 

RESOLVED, that the Peninsula Airport Commission approve the change to the Procurement Policy as noted above. 

Commissioner Herbert Bateman made the motion to approve the Procurement Policy change and Commissioner George Wallace seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, George Wallace and Steve Mallon.




CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1.    Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.     Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3.    The protection of the privacy of individuals in personal matters not related to
public business.

4.    Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5.    Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6.    Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

The Commission did not have a Closed Meeting for the meeting held Thursday, September 22, 2011.

ADJOURNED
There being no further business, the meeting was adjourned at 8:53 a.m..                     

NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, October 27, 2011 at 8:00 a.m. in the Airport Commission Room.





EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director began by reporting the following:

•    Sabre Airline Solutions will be hosting a roundtable discussion October 25th-27th in Williamsburg.  There will be representatives from 14-15 airports in attendance.  Frontier airlines were invited to brief the group.  Mr. Bob Westgate from Frontier Airlines will be here for that discussion.  He will also be here on Tuesday, October 25th to meet with the RAISE group and discuss the service Frontier will be providing in March.  Mr. Spirito invited the board members to attend the October 25th RAISE meeting for this discussion.
•    Peninsula NOW- Mr. Spirito met with them this week to give a briefing on Air Service Development. 
•    November/December Commission Meeting- Mr. Spirito recommends that we cancel the December meeting due to Holiday schedule.  We will wait to cancel closer to that time depending on whether or not there is a need for a meeting.
•    The November Commission Meeting will need to be re-scheduled due to the Holiday.  We will send out an email to let everyone know of the new date for the meeting.
•    Allegiant Airlines Inaugural Flight    will be departing November 16th and returning on November 17th.  There will be about 16 travel agents attending, as well as, 3-4 travel professionals from different corporations.  While in Orlando there will be a guided bus tour to show everyone the surrounding destinations. This tour will be guided by the Seminole County and Daytona Beach CVB’s.  There will also be a tour of the Orlando/Sanford International airport. This trip will familiarize the travel agents and travel professionals with the area so they can better promote Allegiant Airlines and Orlando/Sanford International Airport.  We will send out a full itinerary by email once we have the schedule completed.

PENINSULA AIRPORT COMMISSION

MINUTES

August 25, 2011

PRESIDED:  Stephen Mallon

The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, August 25, 2011 in the Airport Commission Room at the Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon 
 
Executive Director  
Mr. Ken Spirito

Assistant Airport Director, Operations/Maintenance
Mrs. Melissa Cheaney

Assistant Airport Director, Planning/Development
Mr. Ted Kitchens

Director, Marketing/Public Affairs
Mrs. Jessica Wharton     

Director, Finance/Administration
Ms. E. Renee Ford 

Legal Counsel   
Mr. Herbert Kelly
Ms. Robyn Hansen

Executive Assistant
Mrs. Rhonda Wissinger

Public in Attendance
No public attended

A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public.  There were no comments from the public.

MINUTES OF THE COMMISSION MEETING  July 28,  2011

RESOLVED, that the Peninsula Airport Commission approved the minutes of the Commission meeting held July 28, 2011.

Commissioner Aubrey Fitzgerald made the motion to adopt the July 28, 2011 minutes. Commissioner Herbert Bateman seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, OPS/MAINTENANCE REPORT

Melissa Cheaney, Assistant Airport Director of Operations and Maintenance gave the following report: 
• Hurricane preparedness was the topic at our last Tenant Manager’s meeting and we are now preparing for Hurricane Irene.  Later today we will meet again to make sure everyone is prepared for the hurricane and see what steps will be made if there are flight cancellations. We have all supplies and are preparing for Hurricane Irene’s arrival.
• Melissa Cheaney and Ted Kitchens attended the DOAV (Virginia Department of Aviation) annual state conference in Roanoke.  The conference was right after the announcement was made about Allegiant Airlines serving our airport so there was a lot of excitement and talk about the new airline.  There was a discussion about what type of FAA funding will be available to us next year which helps to determine which projects we may be able to have funding for so we can move forward with planning.

APPROVE PURCHASE OF FIRE TRUCK

In accordance with FAA regulations, the airport is required to have and staff a minimum of 1, 1500 Gallon ARFF truck with 500 pounds of dry chemical.  This truck provides primary fire fighting support in the event of an aircraft emergency on the airport.  The Airport’s current fire truck is 12 years old and needs to be replaced.  An FAA Part 139 inspection report also made the recommendation to replace the truck due to its age.  As a result, bid specifications were developed and the bid was advertised in the Daily Press. In addition, the bid was sent out to two ARFF truck vendors.  The airport received two bids for this truck, Rosenbauer America at $563,214.00 and OshKosh Airport Products at $518,294.00.  The funding for this piece of equipment will come from an FAA grant and PFC’s. 

Mrs. Cheaney recommended  that we award the bid of a 1500 gallon ARFF truck to OshKosh Airport Products who was the lowest bidder at a cost of $518,294.00 contingent upon the release of federal grant funds. 

RESOLVED, that the Peninsula Airport Commission approved the purchase of a Fire Truck from OshKosh Airport Products in the amount of $518,294.00 contingent upon the release of federal grant funds.

Commissioner LaDonna Finch made the motion to approve the purchase of the fire truck and Commissioner Aubrey Fitzgerald seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development gave the following report:

• Master Plan- We held the Master Plan Open House Public Workshop last night (August 24th) at the Marriott City Center.  There were 18 people in attendance during the workshop including pilots, representatives from the Kiln Creek Homeowners Association, FAA, DOAV and the City of Newport News Planning Office.

TENTATIVE AWARD FOR AIRFIELD LIGHTING REHABILITATION

The existing airfield lighting system has been in use for many years and is in need of replacement.  The project scope includes the construction of a new airfield lighting vault with new regulators, new circuitry, replacement of Runway 7-25 edge lighting, new LED airfield signs and new airfield lighting control system.  We have made application with the FAA for federal funds and will come back to the Commission with CA/CM services upon receiving an Independent Fee Estimate and achieving concurrence with the FAA on the scope and costs of the CA/CM services.

The Airport received three bids on August 11, 2011 for the rehabilitation of airfield lighting and signs.  The invitation for bid was advertised in the Daily Press and continuously published on the airport website.  The three bidders were Midasco Inc., Bay Electric, and Barnes and Powell.

Mr. Kitchens recommended that we tentatively award the airfield lighting rehabilitation bid to Barnes and Powell who were the lowest bidder at a cost of $2,221,493 contingent upon the release of federal grant funds.

RESOLVED, that the Peninsula Airport Commission approved the tentative award for airfield lighting rehabilitation to Barnes and Powell at a cost of $2,221,493 contingent upon the release of federal grant funds.

Commissioner Aubrey Fitzgerald made the motion to approve the tentative award for airfield lighting rehabilitation to Barnes and Powell and Commissioner Ed Maroney seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

APPROVE PAC BUILDING/DEVELOPMENT DESIGN GUIDELINES

The Commission received draft copies of the proposed Design and Sustainability Guidelines at the regularly scheduled May Commission meeting.  We are asking that the Commission approve the release of the Guidelines for distribution to developers that approach the airport.  The Guidelines are a living document and will be updated as necessary based on our experience with development at the airport. 

Mr. Kitchens recommended that the Design Guidelines be approved as presented at the May Commission meeting.

RESOLVED, that the Peninsula Airport Commission approved the Design Guidelines as presented at the May Commission meeting. 

Commissioner George Wallace made the motion to approve the Design Guidelines as presented at the May Commission meeting and Commissioner Aubrey Fitzgerald  seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

                                                          
MARKETING REPORT

Jessica Wharton, Director of Marketing and Public Affairs gave the following report:

• Ms. Wharton reported that PHF July passenger numbers were up 1.5%  YTD PHF is up 4.5%.  Norfolk International July passenger numbers were decreased -4.93% and YTD they were -2.96%.  Richmond International July passengers decreased 4.2% and YTD decreased -2.2%.
• Ms. Wharton has been busy working on Press surrounding AirTran/Southwest’s announcement to leave the market. 
• Ms. Wharton held a press conference to announce new service with Allegiant Air.  The service will be provided to the Orlando/Sanford International Airport 4 times a week beginning Nov. 16th.
• Frontier Ads will run in the paper for seasonal service. The ads will run in the Virginian Pilot, Gazette and Daily Press.  In December we will have new ads for March service and tickets for March service will be on sale Sept. 4th.
• Newport News TV will be filming on Friday; Aaron Pritchard from the City of Newport News TV will be filming information about our airport and sending it to other cities.
• Events: Hampton Bay Days will be September 9-11th, Amazing Little Race (Big Brothers/Big Sisters) will be held September 17th next to Orion, VPCC’s (Virginia Peninsula Chamber of Commerce) Business Safari at the Living Museum will be held on September 29th. 
• New Website Preview- the new website will go “live” this afternoon. Airport Arrivals and Departures will be attached to the FID screens in the airport so people can see delays and cancellations on the website as if they were in the airport.

FINANCIAL REPORT 

Renee Ford, Director of Finance and Administration gave the following report:

This month has been a record month for Net Revenues. Our results were $366,569 in Net Revenues. This was due mostly to increases in lease and parking lot revenues. 
Our income statement has a new look due to the addition of the Landside cost center.  During a session with our consulting firm that is helping us with our Airline Rates and charges analysis it was suggested to break out Landside activities from the Terminal area.  This was completed this month with the new fiscal year.  

• Cash & Investments- $9,487,843; Unrestricted Cash- $6,691,298
• PFC’s Collected- $2,799,820
• Pending FAA Re-imbursements: $327,151

APPROVE CHANGE TO PAC PERSONNEL MANUAL

Robyn Hansen, legal counsel, discussed some changes that would need to be made to our Personnel Manual.  The changes will include the following:

• Style Changes- make style changes such as adding him or her where needed throughout the manual.
• Benefit accrual for leave time- if you are on leave with pay status, you will continue to accrue vacation and sick pay.  If you are on leave without pay status   you will not accrue leave time.  This is consistent with the City of Newport News, and Hampton. This will be made clear in the policy manual.
• Military Service- there is a Virginia statute that states the first 15 days of military leave has to be paid to the employee.  This accrues on a Federal Fiscal Year basis which would be from October 1st through Sept. 30th.
• Vacation and Sick leave move to calendar year-we will move both vacation and sick leave to a calendar year as opposed to an employee work year to make this more consistent with Human Resources to better keep track of leave.
• Internet/Social Media Policy- PAC employees can’t post defamatory statements about Managers, Directors, on Facebook, twitter, etc. 

RESOLVED, that the Peninsula Airport Commission approve changes to PAC Personnel Manual as noted above.

Commissioner Ed Maroney made the motion to approve the PAC Personnel Manual changes and Commissioner Aubrey Fitzgerald  seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1. Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.  Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3. The protection of the privacy of individuals in personal matters not related to
public business.

4. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5. Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

Commissioner Aubrey Fitzgerald made the motion, seconded by Commissioner LaDonna Finch to hold a closed meeting.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

The Commission entered into a Closed Meeting at 8:37 a.m. and reconvened in Open meeting at 8:50 a.m. Upon reconvening, it was

RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were: 

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

ADJOURNED
There being no further business, the meeting was adjourned at 8:56 a.m..                     

NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, September 23, 2011 at 8:00 a.m. in the Airport Commission Room.

EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director began by reporting the following:

• Allegiant Airlines Announcement- Mr. Spirito met with all employees prior to the announcement that the airport would be starting new service with Allegiant Airlines.  Mr. Spirito felt it was important for all employees to know this information before it was announced in the press.
• Mr. Spirito will be in attendance at the Chesapeake Travel Expo on September 10th (same weekend as Hampton Bay Days) This Expo is for International Tour Operators and Mr. Spirito will be there representing the airport and displaying information for them.
• CNU Lecture Series- Mr. Spirito has been asked to do a presentation about the airport for the CNU Lecture Series. This series is for retirees that meet once a month and there will be about 100 people in attendance.  This will take place at the end of October.

PRESIDED:  Stephen Mallon

The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, June 30, 2011 in the Airport Commission Room at Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon 
 
Executive Director  
Ken Spirito

Assistant Airport Director, Operations/Maintenance
Ms. Melissa Mulholland

Assistant Airport Director, Planning/Development
Mr. Ted Kitchens   

Director, Marketing/Public Affairs
Ms. Jessica Wharton     

Director, Finance/Administration
Ms. E. Renee Ford 

Legal Counsel   
Mr. Herbert Kelly
Ms. Robyn Hansen
Mr. Christopher MacKenzie- Clerk for Legal Counsel
Mr. Jonathan Heath- Clerk for Legal Counsel

Executive Assistant
Rhonda Wissinger

Public in Attendance
Mr. Seth Fisher – James River Journal 
Mr. John Borden – Manager of Facilities, PAC
Mr. Salim Boh-SAAB – RS&H
Mr. Mark Wilcer – RS&H
Mr. Jeff Mishler – RS&H
Mr. Michael Spitzer – RS&H 
Mr. Dave Nafie – RS&H

A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public. 
Legal Counsel, Herbert Kelly introduced Christopher MacKenzie and Jonathan Heath; they will be working with Mr. Kelly this summer as Clerks for Legal Counsel.

MINUTES OF THE COMMISSION MEETING  May 26,  2011

RESOLVED, that the Peninsula Airport Commission approved the minutes of the Commission meeting held May 26, 2011.

Commissioner Aubrey Fitzgerald made the motion to adopt the May 26, 2011 minutes. Commissioner LaDonna Finch seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, OPS/MAINTENANCE REPORT

Melissa Mulholland, Assistant Airport Director of Operations and Maintenance gave the following report: 

• Ms. Mulholland reported that the FAA will be here next Tuesday, Wednesday and Thursday for their Part 139 inspection.  She will report on the inspection at the August meeting. 

ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development gave the following report:

• Airfield Lighting Project- 90% of the design is complete.  Mr. Kitchens stated we are incorporating FAA procedural guidelines into the design and will be ready to issue a bid in August.
• Taxiway Alpha Design is underway. Data is being analyzed to prepare a design solution.
• Design Guidelines were mailed out to all Commissioners. Any comments or questions contact Ted for discussion.
• RS&H presented the Master Plan Update and Federal Inspection Station Design.
 Master Plan- Jeff Mischler, Project Manager for RS&H provided an overview of the Master Plan.  In his overview, he identified alternatives to the Master Plan, facility requirements, terminal improvements (adding another baggage claim), security checkpoints (long term needs) and a revised runway location.   He also discussed sustainability initiatives for the Master Plan.  Mr. Kitchens reported that there will be a public open house tentatively scheduled for July 14, 2011 at The Mariners’ Museum to present the Master Plan to the public.
 Federal Inspection Station (FIS)-Mark Wilcer, RS&H presented information on the Federal Inspection Station.  He covered information and guidelines from Customs and Border Protection (CBP) that will be needed for us to provide a Federal Inspection Station.  The FIS will be located in the main level Concourse A and will cover approximately 10,000 square feet.  Mr. Wilcer showed plans for the FIS to the board and explained how the passenger flow would be routed through Concourse A during International Flight Arrivals. He also explained that the project schedule will be impacted by a few different factors including CBP’s review and approval process. Their review time is 30 days so anytime plans are sent in to them it will take about 30 days for review and approval.  Also, CBP does not have an additional equipment budget for FY2011 so we would have to either wait for FY2012 or we can purchase items needed and be reimbursed later.  Lastly, items of Construction such as escalators can impact the time needed for the project schedule.

Mr. Spirito told the board that we have received inquiries from Tour Operators inquiring about having International Flights arrive at the airport and that this is a great opportunity for growth.
                                                          
MARKETING REPORT

Jessica Wharton, Director of Marketing and Public Affairs gave the following report:

• Ms. Wharton reported that PHF May passenger numbers were up 2.6% vs. last May. Year to date PHF is up 7.1%.  Norfolk International passenger numbers were increased .91% and YTD they are -2.31%.  Richmond International May passengers decreased -2.91% and YTD are -1.4%.
• Free Wi-Fi has been installed throughout the airport and is working as an Airport Courtesy. You would click airport courtesy when prompted to connect.
• Daily Press is working on an article about passenger traffic for the 4th of July holiday and since our numbers are increasing they will also be doing a separate piece on PHF specifically.

FINANCIAL REPORT 

Renee Ford, Director of Finance and Administration gave the following report:

• May financial results show that net revenues for the month were 191.6% above the current month’s budget and 52.5% better than last year’s performance. Net revenues were $268K against a budget of $92K and last May’s results totaling $176K.  Total revenues were up 16.7% compared to budget and 11.9% compared to last May.  Our expenditures were below budget by 6% and 1.1% above the previous year.   
• Year to date net revenues are $1.6MM.  These results are 235.6% better than budgeted expectations and 14.6% better than last May year to date. We are on track to meet or exceed our forecast of $1.7MM for year-end net revenues.
• Cash & Investments- $8,937,795; Unrestricted Cash- $6,336,054
• PFC’s Collected- $2.3MM
• Employee Health Awareness Fair will be held on July 12th.  This year we will be focused on ergonomics, sun safety and heat exhaustion.
• Pending FAA Reimbursements $525,496

LONG TERM/SHORT TERM BORROWING NEEDS DISCUSSION

Mr. Spirito, Executive Director discussed with the board some of the financial needs the airport will have over the next 5 years. He also discussed the outstanding debt we have and the resources we can utilize to pay them off.   PAC will need to seek financial assistance for constructional costs it will incur while waiting for re-imbursement from the FAA.  Mr. Spirito has been working with Bond Counsel George Consolvo and D.J. Mehigan from Morgan Keegan to organize our previous debt commitments and he invited them to the meeting to advise us on our Financing Options. Mr. D.J. Mehigan presented the board   PAC’s long -term liabilities and strategies for us to initiate.

Mr. Mehigan suggested since PAC already has a loan with Towne Bank, that we approach Towne Bank for additional funding  and ask them to review the outstanding PAC loans in order to lower the current interest rate on its 4.3% tax exempt loan and its 5.81% taxable loan.   Towne Bank determined they would only be able to add an additional $3 million of unsecured exposure instead of the $10 million needed. 

Mr. Mehigan and Mr. Consolvo recommended initiating the following strategies:

• Reach out to other commercial banks to solicit interest in providing a loan to PAC.
• Start the process that would lead to the creation of an underlying credit for the airport.  If the airport attains an investment grade rating it should have access to the bond market where it can issue debt using its own credit. 

There was discussion among the board to try to pay off some of the bonds outstanding so that less debt is owed by PAC. Particularly the Series 2001 AMT Airport Improvement Bonds (Senior pledge of PAC revenue and general obligation of the City of Newport News).  Mr. Spirito will work with the city to get this debt cleared from our records.  This will put PAC in a better position to be able to borrow funds in the future.

EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director began by reporting the following:

• Mr. Spirito will be on vacation Friday, July 1st through Tuesday, July 5th.
• ACI Annual Expo will be held in San Diego if anyone wants to attend. This Expo will be heavily attended by board members and lots of airlines will be in attendance. 
• Mr. Spirito will report more in July due to time constraints on this meeting

CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1. Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.  Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3. The protection of the privacy of individuals in personal matters not related to
public business.

4. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5. Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

Commissioner Ed Maroney made the motion, seconded by Commissioner Aubrey Fitzgerald to hold a closed meeting.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

The Commission entered into a Closed Meeting at 9:43 a.m. and reconvened in Open meeting at 10:11 a.m. Upon reconvening, it was

RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were: 

 Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

ADJOURNED
There being no further business, the meeting was adjourned at 10:13 a.m..                     

NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, July 28, 2011 at 8:00 a.m. in the Airport Commission Room.

PRESIDED:  Stephen Mallon

A special meeting of the Peninsula Airport Commission was held on Thursday, April 14, 2011 at 1:30 p.m. in the Airport Commission Room at Newport News/Williamsburg International Airport.

Commissioners present were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney and George Wallace 
 
Mr. Ken R. Spirito – Executive Director                      
Rhonda Wissinger – Executive Assistant
Ms. Melissa Mulholland – Assistant Airport Director, Operations/Maintenance   
Mr. Ted Kitchens- Director Planning/Development                                                 
Ms. Jessica Wharton- Director Marketing/Public Affairs                                                                       
Ms. E. Renee Ford- Director Finance/Administration   
Ms. Robyn Hansen – Legal Counsel
Mr. Herbert Kelley – Legal Counsel
Mr. Bruce Tarletsky- Sabre Airlines 

A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Steve Mallon asked if there were any comments from the Public. 
There were no comments from the public. 

APPROVE WA #10-03 (TALBERT & BRIGHT) TAXIWAY “A”

Ted Kitchens, Director of Planning and Development presented Work Authorization No. 10-03 for a Pavement Rehabilitation Study for Taxiway “A”.  There will be 150 non-destructive tests and 30 core samples taken to help determine the strategies for the rehabilitation project.  The study effort will be a collaborative effort of Talbert & Bright, Roy D. McQueen and Associates and Geo Technologies.  This team has previously collaborated on similar efforts at NNWIA and other airports in the area. 

This first phase will cost approximately $96,500 and will be covered with state entitlements and PFC’s and will take 4 months to complete.  Mr. Kitchens recommends that we approve Work Authorization #10-03.

RESOLVED, that the Peninsula Airport Commission approve Work Authorization #10-03 (Talbert & Bright) Taxiway “A” study phase.

Commissioner Aubrey Fitzgerald made the motion to approve the recommended Work Authorization #10-03 and Commissioner LaDonna Finch seconded the motion.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon

CHOOSE ESCALATOR DESIGN CONCEPT

Ted Kitchens, Director of Planning and Development presented 3 concept designs for a covered escalator prepared by RS&H.

•    Concept #1 is a Nautical theme representing sails on a boat.
•    Concept #2 is a Barrel Vault Canopy
•    Concept #3 is a Stabilizer representing the stabilizer on an airplane

After much discussion by the board, the board has chosen to eliminate Concepts 1 & 2.  Mr. Spirito, Executive Director stated that we will present to the board one additional design concept and also a design that would incorporate improvements to the staircases.  These additional design concepts will be brought back to the board for review at the April 28th Commission Meeting.      
                                                          

CLOSED MEETING        
        
BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1.    Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.

2.     Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

3.    The protection of the privacy of individuals in personal matters not related to
public business.

4.    Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.

5.    Discussion or consideration of the investment of public funds where competition or  bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected. 

6.    Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. 

Commissioner Aubrey Fitzgerald made the motion, seconded by Commissioner LaDonna Finch to hold a closed meeting.

Voting yes were:
Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

The Commission entered into a Closed Meeting at 2:05 p.m. and reconvened in Open meeting at 3:08 p.m. Upon reconvening, it was

RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were:   

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, Ed Maroney, George Wallace and Steve Mallon. 

ADJOURNED
There being no further business, the meeting was adjourned at 3:10 p.m..
                     
NEXT MEETING
The next meeting of the Peninsula Airport Commission will be held on Thursday, April 28, 2011 at 8:00 a.m. in the Airport Commission Room.

The regularly scheduled meeting of the Peninsula Airport Commission was held on Thursday, February 24, 2011 in the Airport Commission Room at Newport News/Williamsburg International Airport.

Commissioners present were:

Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, Stephen Mallon, LaDonna Finch and George Wallace

Mr. Ken R. Spirito – Executive Director

Rhonda Wissinger – Executive

Ms. Melissa Mulholland – Assistant Airport Director, Assistant Operations/Maintenance

Ms. Jessica Wharton - Director Marketing/Public Affairs

Ms. E. Renee Ford - Director Finance/Administration

Ms. Robyn Hansen – Legal Counsel

Mr. Herbert Kelley – Legal Counsel

Mr. Seth Fisher – James River Journal

A quorum was present and the following actions were taken:

COMMENTS FROM THE PUBLIC

Chairman Stephen Mallon asked if there were any comments from the Public.

There were no comments from the public.

MINUTES OF THE COMMISSION MEETING JANUARY 27, 2011

Resolved, that the Peninsula Airport Commission approve the minutes of the Commission meeting held January 27, 2011.

Commissioner Aubrey Fitzgerald made the motion to adopt the January 27, 2011 minutes. Commissioner LaDonna Finch seconded the motion.

Voting yes were:

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, George Wallace and Steve Mallon.

ASSISTANT AIRPORT DIRECTOR, OPS/MAINTENANCE REPORT

Melissa Mulholland, Assistant Airport Director of Operations and Maintenance gave the following report:

• Safety and Training- CPR classes will be conducted for PAC employees who may be interested. The classes are free and will be taught by PAC firefighters.
• Custodial and Bag Handler Training will take place next week. This will be a very positive learning environment for custodial staff and baggage handlers.

ASSISTANT AIRPORT DIRECTOR, PLANNING/DEVELOPMENT REPORT

Ted Kitchens, Assistant Airport Director of Planning and Development was not present for the meeting; Mr. Spirito reported the following on his behalf:

• Master Plan Update - forecasts have been submitted to the FAA and are under review at this point. The next group meeting is scheduled for April 12th for the Technical Advisory Committee and April 13th for the Policy Advisory Committee. We will be discussing the forecasts and going over facility requirements. We will also talk about the Mission statement and work on this some more. Our energy audit will be completed soon and will help us see where we can save money.
• Design Standard Guidelines for South Corporate Area - Mr. Kitchens is putting together a Design Standards document for the airport. It is about ¾ of the way finished. We are incorporating building inspection standards into this document to include design review fees, inspection fees, etc. We will be working with Mr. Kelly on this to make sure it meets all legal requirements and will be presenting this for review once it is completed.
• Concourse B Cosmetic Improvements - we are moving forward with the outdoor escalator designs and once we have a couple of different designs we will present these to the board for approval.
• Taxiway Alpha - we will be rehabilitating the entire taxiway alpha which expands Runway 2-20. This project will begin next year, but the design phase takes place this year and we are moving forward with the FAA on this.
• Airfield lighting project - this project will begin this year. We are almost finished with the design phase.

MARKETING REPORT

Jessica Wharton, Director of Marketing and Public Affairs gave the following report:

• Ms. Wharton reported that our January passenger numbers were up 13.6% this January vs. last January. Year to date we are up 13.6%. In January 2010 our numbers were 63,111 and for January 2011 they are up 71,703. Norfolk International passenger numbers for January decreased by 2.01%. Richmond International January passenger numbers had a slight increase of 0.4%. We have been doing well and a lot of that is credited to our Military Contracts. Spring Break travel will be starting soon and this will also help to increase our passenger numbers.
• Free Wi-Fi Terminal Wide (Cox) - cox came out to do a site survey for providing Wi-Fi in the terminal area. There is a cost to offer Wi-Fi to the public so to offset this cost we will be selling advertising on our “splash” page. We will attempt to sell to one advertiser per year and this will help the cost to be minimal to us. We hope to have this in the concourse soon but Ms. Wharton will report on the progress as we move forward.
• Daily Press Article - we had an article in the paper about the airport breaking ridership records and there were some really good quotes from Mr. Spirito in the article as well.
• Marketing Department has several projects they are working on right now to include:

1. Website – working on concept design
2. Project Green Skies - working with Mr. Kitchens on this and will have the mission statement for the Master Plan included in this.
3. Mobile Website and App - we are working on these to allow passengers to view our website from their smart phone and then we would like to work on an app that you can download to your phone to allow you to check on different things pertaining to the airport.
4. Calendar of Events for Spring and Summer - we are looking at community events for the spring and summer that we can attend to promote the airport such as concerts by the fountain in City Center, Blackbeard Festival, Bay Days, etc.

FINANCIAL REPORT

Renee Ford, Director of Finance and Administration gave the following report:

• January’s financial results ended positively at $17,715 against a budget loss of $30,251.00
• Airfield revenues were up 28.7% higher than budget and 47.6% better than last year due to invoicing for maintenance work done in December for $33,552.
• Terminal - parking revenues continue to surpass budgeted targets and last year’s actual by $37,000 and $33,000. Both Customer Facility Charges and rental car commissions were up slightly compared to budget, but rental car commissions were significantly less than last January trailing by 19%.
• Expenditures - Airfield we spent more in this area for snow removal.  
•  Administrative Area - increase in labor and marketing areas. This is from increased expenses with advertising for Frontier. YTD we are up $600,000 against budget

EXECUTIVE DIRECTOR’S REPORT

Ken Spirito, Executive Director began by reporting the following:

• Orion Air - Legislation has passed both houses and will go to the governor for signature. (This is a very good bill for business and for all airports in the state of Virginia.)
• Orion’s request to sell fuel at the airport was denied. We have informed Orion (Mr. Kelly sent them a letter) to present a solution that is acceptable to the PAC. Currently Orion is purchasing fuel from Rick Aviation.
• Newport News City Council Meeting - on Tuesday Mr. Spirito gave a presentation about the airport and all that we accomplished in 2010 and talked about what our plans are for 2011. We received a favorable response from City Council and Mr. Spirito stated he would like to do this for the City of Hampton as well.
• Newport News Rotary - Mr. Spirito gave a briefing to them on Feb. 1st and will be joining the Newport News Rotary starting March 1st.
• Retired Federal Employees Association - Mr. Spirito and Ms. Wharton gave a briefing to the Retired Federal Employees Association in Williamsburg.
• FAA Forecast Conference - Mr. Spirito presented the state of our Master Plan and pilot programs at the FAA Forecast Conference.
• AAAE Finance & Administration Conference - Mr. Spirito will be presenting the State of the Airline industry.
• Capital Improvement Program - next month we will present the board with the 5 year Capital Improvement Program.
• Minimum Standards - Mr. Spirito and Mr. Kelly are in the process of reviewing several sets of minimum standards.
• Airline Leases - Mr. Spirito will present them to Robyn Hansen for review.

GROUND TRANSPORTATION RULES AND REGULATIONS CHANGE

Mr. Spirito has been part of a committee formed by the City of Newport News to help reform the taxi service standards within the city limits. The Airport needs to make several changes that will assist in upgrading the level of service offered at the Airport and around the city (many taxis that operate in the city also operate at the airport).

Changes that management recommends

1. Reclassifying ground transportation (GT) categories to: Metered(taxi cabs)/Non-Metered(limousines and sedans)/Courtesy Shuttle
2. Require each vehicle to have a working GPS.
3. Payment - require all GT companies to accept credit cards/debit cards as form of payment
4. Limit age of vehicles to 10 years (we will work with all companies to establish a date to phase this in)  
5. Dress Code - Miscellaneous changes to improve the overall appearance of drivers.
6. May 1, 2011 the $1.00/Pick up and $1.00 Drop off charge will change to a $3.00/pick up charge.
7. Upgrade our point of sale mechanism from a coin collector to a credit card/debit card machine

Mr. Spirito recommends that these changes go into effect on May 1, 2011.

RESOLVED, that the Peninsula Airport Commission approve the recommended changes to the Ground Transportation Rules and Regulations.

Commissioner Aubrey Fitzgerald made the motion to approve the changes to the Ground Transportation Rules and Regulations. Commissioner Herbert H. Bateman, Jr. seconded the motion.

Voting yes were:

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, George Wallace and Steve Mallon.

CLOSED MEETING

BE IT RESOLVED, that the Commission enter into a Closed Meeting pursuant to the Virginia Freedom of Information Act; Section 2.2-3711.A. pertaining to:

1. Discussion, consideration or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body.
2. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.
3. The protection of the privacy of individuals in personal matters not related to public business.
4. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community.
5. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected.
6. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel.

Commissioner Aubrey Fitzgerald made the motion, seconded by Commissioner LaDonna Finch to hold a closed meeting.

Voting yes were:

Herbert H. Bateman, Jr., Aubrey H. Fitzgerald, LaDonna Finch, George Wallace and Steve Mallon.

The Commission entered into a Closed Meeting at 8:45 a.m. and reconvened in Open meeting at 9:13 a.m. Upon reconvening, it was RESOLVED, that to the best of the Commission’s knowledge, only public business matters lawfully exempt from open meeting requirements, and only such public business matters as were identified in the motion by which the Closed Meeting was convened, were heard, discussed or considered in Closed Meeting.

Voting yes were:

Herbert H. Bateman, Jr., Aubrey Fitzgerald, LaDonna Finch, George Wallace and Steve Mallon.

ADJOURNED

There being no further business, the meeting was adjourned at 9:20 a.m..

NEXT MEETING

The next meeting of the Peninsula Airport Commission will be held on Thursday, March 24, 2011 at 8:00 a.m. in the Airport Commission Room.